Challenges
Corby Town Council faced growing complexity in managing council meetings, with manual processes leading to inefficiencies in agenda preparation, minute-taking, and follow-up action tracking. Council members needed a solution that offered seamless digital integration and easy access across devices to improve collaboration and reduce administrative burdens.
Background
Corby Town Council embarked on a digital transformation journey with CloudyIT, transitioning from legacy systems to the full Microsoft 365 cloud environment. This wider upgrade was part of a council-wide modernisation strategy aimed at improving operational efficiency, data security, and collaboration. By moving to the cloud, Corby gained access to advanced tools and capabilities, ensuring that staff and members could work seamlessly from anywhere, on any device.
Approach
To address these issues, CloudyIT introduced the council to GovMeetings (formerly known as Decisions), a powerful Microsoft 365-based meeting management tool. Over the past two years, Felicity, the Clerk at Corby Town Council, has utilised GovMeetings to streamline every stage of their meeting workflow. From creating agendas and capturing minutes to assigning and tracking follow-up actions, GovMeetings provided a centralised, user-friendly platform.
Member devices were fully integrated, allowing participants to access documents in real time, collaborate during meetings, and track updates on assigned actions. CloudyIT also provided hands-on training and ongoing support to ensure a smooth transition and continuous improvement.
Outcomes
Corby Town Council saw significant improvements, including:
- 30% reduction in agenda preparation time, thanks to automated templates.
- Increased accuracy of meeting minutes, with instant sharing and real-time edits.
- Better accountability, as follow-up actions were clearly assigned and tracked.
- Enhanced member collaboration, with 100% device participation in meetings.
"According to Felicity, "GovMeetings has completely transformed how we manage our meetings. It’s intuitive, saves us hours of prep time, and ensures nothing falls through the cracks."
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